Last updated: January 2026
AI For Small Business (“we”, “us”, or “our”) is committed to protecting your privacy and handling personal information in a transparent, secure, and responsible way.
This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website, contact us, or use our AI consulting and solutions services.
1. Who We Are
AI For Small Business is a New Zealand–based AI consulting and solutions provider working with small businesses to reduce admin, improve workflows, and increase ROI through practical, bespoke AI systems.
2. What Personal Information We Collect
We only collect personal information that is reasonably necessary to run our business and deliver our services.
Information you may provide directly:
Your name
Business name
Email address
Phone number
Information you submit via contact forms, discovery calls, or email
Details about your business processes or operational challenges
Information collected automatically:
IP address
Browser type and device information
Pages visited and interactions on our website
Referral sources (e.g. search engines or AI tools)
This data is collected using standard analytics and website tools to help us understand how visitors use our site and how we can improve it.
3. How We Use Your Information
We use personal information to:
Respond to enquiries and provide consulting services
Assess whether our AI solutions are suitable for your business
Communicate about projects, proposals, or support
Improve our website, content, and service offerings
Meet legal, regulatory, and security obligations
We do not sell personal information to third parties.
4. Use of AI and Business Data
As part of our consulting services, clients may share internal business data, workflows, or documents.
Client data is used only to design, build, and improve agreed AI solutions
We do not reuse client data for unrelated purposes
We do not train public AI models on identifiable client data
Access to client information is limited to authorised personnel only
Any use of third-party AI tools is governed by confidentiality, security, and purpose limitations appropriate to the project.
5. Cookies and Analytics
Our website may use cookies and similar technologies to:
Understand how visitors navigate the site
Improve user experience
Measure content performance
You can control cookies through your browser settings. Disabling cookies may affect some website functionality.
6. Sharing Information With Third Parties
We may share personal information only when necessary, such as with:
Trusted service providers (e.g. hosting, analytics, email systems)
Professional advisors (e.g. legal or accounting services)
Authorities, if required by New Zealand law
All third parties we work with are expected to handle personal information securely and in line with privacy obligations.
7. Data Storage and Security
We take reasonable steps to protect personal information from:
Loss
Misuse
Unauthorised access
Disclosure or alteration
Information is stored using secure systems and access controls appropriate to the sensitivity of the data.
8. How Long We Keep Information
We keep personal information only for as long as:
It is needed for the purpose it was collected
We are required to keep it for legal or business reasons
When no longer required, information is securely deleted or anonymised.
9. Your Rights Under New Zealand Law
Under the Privacy Act 2020, you have the right to:
Request access to personal information we hold about you
Request correction of inaccurate or incomplete information
Ask questions about how your information is handled
We will respond to privacy requests within a reasonable timeframe.
10. International Data Transfers
Some tools or service providers we use may store data outside New Zealand.
Where this occurs, we take reasonable steps to ensure your information is protected in a manner consistent with New Zealand privacy standards.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect:
Changes in law
Updates to our services
Improvements in privacy practices
The latest version will always be available on our website.
12. Contact Us
If you have questions about this Privacy Policy or how we handle personal information, please contact us:
AI For Small Business
Email: info@aiforsmallbusiness.co.nz